OpenDocMan is a free, web-based, open source document management system (DMS) written in PHP designed to comply with ISO 17025 and OIE standard for document management. It features web based access, fine-grained control of access to files, and automated install and upgrades.

It is a modular system that has dozens of plugins to extend its functionalities. 4

OpenDocMan offers a free, open-source community edition (CE), and an enterprise edition (EE).


  1. Easy to install, configure, and use
  2. OpenDocMan has a rich and advanced user system
  3. It supports many languages that include English, Chinese, Dutch, German, Turkish, Spanish, and Portuguese.
  4. Unlimited File Types: Add any file type to the system
  5. Metadata fields for each file
  6. Assign a department/category to each file
  7. Check-out feature to prevent over-writing of edits
  8. Revision history
  9. Documents are stored physically on the server
  10. File expiration
  11. Create custom document properties to match your companies needs
  12. Automated document review process
  13. Automated file expiration process
  14. Reviewer can approve or reject a new document or a changed document
  15. E-mail notification options prior to and after a review
  16. Quick-browse search by author, department, or category
  17. Full search by meta-data, author, department, category, file name, comments,etc.
  18. No external indexing processes required


  • Secure URL features to obfuscate URL parameters
  • Fine-grained user access control for each file
  • Departmental access control for each file
  • Three user types: User, Admin, and Super-Admin
  • Control the size limit of files independent of higher server limits

Document Management Server Requirements

  • Very lightweight and easy to install
  • PHP 5/MySQL 5
  • Apache/IIS
  • Automatic installer and updater


OpenDocMan is released under the open-source GPL license.


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