Mayan EDMS: Open-source DMS (Document Management System)
Mayan EDMS is a comprehensive and user-friendly electronic document management system that is available to organizations at no cost. It is built on an open-source platform, which means that users have the freedom to modify and customize the system according to their specific needs.
Organize documents
One of the main objectives of Mayan EDMS is to simplify and enhance the management of documents, files, and records for organizations.
By utilizing this system, organizations can easily organize, store, and retrieve their documents in a digital format, eliminating the need for physical storage and reducing the risk of document loss or damage.
Feature-rich DMS
Mayan EDMS offers a wide range of features that are designed to streamline document management processes. For instance, the system provides document indexing capabilities, allowing users to easily search and locate specific documents based on relevant keywords or metadata.
Additionally, Mayan EDMS includes version control functionality, enabling users to track changes made to documents over time and revert to previous versions if necessary.
Features
Here is a list of all features
- Responsive user-friendly interface
- Built-in OCR
- Rich ecosystem with a developer-friendly plugin API
- Supports many languages (25+ languages)
- Dozens of built-in apps
- Integrates with many enterprise solutions as ERP, CRM, and customer solutions
- Support dozens of document and image file formats.
- Rich setting system
Workflow automation
Workflow automation is another key feature of Mayan EDMS. This allows organizations to automate repetitive tasks and streamline their document approval processes.
By setting up predefined workflows, organizations can ensure that documents are reviewed, approved, and processed in a timely manner, reducing the chances of delays or errors.
Built-in Document Security
Moreover, Mayan EDMS prioritizes the security of documents and sensitive information. The system offers robust access control mechanisms, allowing organizations to define user roles and permissions. This ensures that only authorized individuals have access to specific documents or functionalities within the system, enhancing data privacy and confidentiality.
Notable Users
Here is a list of some notable users and NGOs that have successfully implemented Mayan EDMS:
- Government:
- United States Department of State
- Government of Canada
- Government of Australia
- Government of Brazil
- Non-profit organizations:
- Amnesty International
- World Wildlife Fund
- Oxfam
- University of Monteral
- Commercial sectors:
- IBM
- Microsoft
- BOSCH
- Intel
- Habib Bank
- Zone Technology
These organizations have successfully leveraged Mayan EDMS to enhance their document management processes and improve overall efficiency.
Summary
In summary, Mayan EDMS is a powerful and versatile electronic document management system that aims to simplify document handling processes and improve overall efficiency for organizations. With its array of features and customizable nature, Mayan EDMS can be tailored to meet the unique needs of different organizations, making it an invaluable tool for effective document management.
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